Administrative Assistant
Location: Glenshire House, 14 Randolph Place, Kirkcaldy, Fife, KY1 2YX
Pay: £11.44 - £12 per hour
Hours: Part Time - 16 hours
Glenshire Group Who?
Glenshire Group are a Scottish family-owned conglomerate based in Fife. The Group operates in multiple sectors Retail (Greens Retail), QSR (Pizza Hut franchisee in Scotland), Hospitality, Property, and Frozen Drinks (Skwishee).
Here at Glenshire Group we have an exciting opportunity to join the fantastic team based at our Head Office in Kirkcaldy!
We are looking for a part time Admin Assistant to join the team, supporting the current Facilities Administrator whilst also providing administrative support to all other teams within the office, in order to ensure the efficient and smooth day-to-day operation of company.
The ideal candidate would be able to work a minimum of 4 days a week - with some flexibility when it comes to covering holidays, illness etc.
If you are a motivated individual who has a passion for contributing to the success of a rapidly growing business - then we have the position for you!
Responsibilities
- Provide administrative support to all teams within the office, with a main focus on supporting the Facilities team.
- Answer phone calls and support visitors
- Monitor the Facilities email, responding to questions and requests for information
- Liaise with store teams to ensure the Facilities Management sheet is up to date at all times
- Maintain computer and manual filing systems
- Assist the Facilities Administrator with preparing work schedules
- Place orders for materials, process requests from store teams
- Establish and maintain an approved supplier list
- Carry out other administrative duties such as typing, scanning etc
Benefits?
- Colleague discount of 10% within retail stores & Subway and 50% within Glenshire Group Pizza Hut sites
- Increasing annual holiday allowance on length of service to a maximum of 32 days per annum (pro rata)
- Ample opportunity to learn and grow, with career progression opportunities within retail or wider group businesses
- Refer a Friend Bonus
- Employee birthday recognition
- Free counselling for employees through Grocery Aid
- Financial advice and support
- Bereavement Counselling and Advice
What do I need?
- Excellent verbal and written communications skills - essential
- Exemplary planning and time management skills - essential
- Ability to multitask and prioritise workload daily - essential
- Strong attention to detail, accuracy and ability to meet deadlines - essential
- Discretion and confidentiality - essential
- Knowledge of IT systems such as MS Office – essential
When & how do we get started?
- We are looking for the ideal candidate to start ASAP
- Please submit your CV