Administrative Assistant
Location: Glenshire House, 14 Randolph Place, Kirkcaldy, Fife, KY1 2YX
Pay: £9.50 per hour
Hours: Full time / 40 hours
Glenshire Group Who?
Glenshire Group are a Scottish family-owned conglomerate based in Fife. The Group was established in 2020 to consolidate various existing business interests spanning multiple sectors operating within various sectors including Retail (Eros Retail), Hospitality, Property, Cleaning Hygiene & Business Supplies (Disruptive Brands), Online and Frozen Drinks (Skwishee) space.
Given the Group’s rapid growth in diverse sectors, Glenshire House in Kirkcaldy is an extremely fast paced environment with the directors responsible for overall operating of the existing business interests as well as regular brand and product launches. The successful candidate must be able to support within this environment and work towards the group’s success.
We are looking for a prudent part time Admin Assistant to be responsible for the direct management oversight of assigned primarily commercial though also some residential properties. The goal is to maximise efficiency, asset value and revenue whilst ensuring expenditure is at a minimum with cost effective solutions.
The successful candidate will be taking lead on property development and maintenance work for the group including appointing and working with both employed and third party contractors and often having to find swift solutions to challenges as well as liaising with individual site tenants and site managers to ensure the smooth running of the property estate. The types of properties and work are wide varied including new builds, shop refits, conversions as well as minor maintenance work.
Responsibilities
- Manage all aspects of assigned properties including projects and maintenance
- To be flexible to be able to provide occasional evening and weekend work where required as well as having the ability to get hands on where required
- To ensure all properties have utilities installed and running
- Negotiating with and introducing new contractors to the business
- Being able to work closely with our contractors to create layout plans and complete work within retail stores
- Ensuring properties are made ready for occupation by managing repairs and cleaning etc. This will include dealing with contractors to rectify damage or cleaning that is required within the property.
- To ensure positive working relationships are maintained with landlords and agents to ensure properties are fit for purpose by making written reports, photos and videos
- To maintain a comprehensive list of suppliers and contractors and ensure that regular quality assurance is completed on them for their continued use
- To liaise with Directors and report directly of aware of vacant units and time frames for readiness or return
- Inspect and arrange maintenance of company operated sites and tenanted / investment properties to meet standards
- Maintain a positive, productive relationship with tenants and site managers
- Negotiate lease/contracts with contractors in a timely and reliable manner where required
- Advertise and market vacant spaces to attract tenants
Benefits?
- Competitive Salary
- Colleague discount of 10% within retail stores & Subway and 30% within Glenshire Group hospitality sites
- Pension with 3% employer contributions
- Be part of an entrepreneurial and fun team
- Prosper & flourish with the business - if you succeed, we succeed
- Get involved within wider parts of the business
- Ample opportunity to learn and grow with lots of career progression opportunities
What do I need?
- Excellent verbal and written communications skills - essential
- Exemplary planning and time management skills - essential
- Ability to multitask and prioritise workload daily - essential
- Strong attention to detail, accuracy, confidentiality and ability to meet deadlines - essential
- A passion to learn, to contribute and to reinforce the culture throughout your interactions - essential
- Discretion and confidentiality - essential
- Enhanced knowledge of IT systems such as MS Office – essential
- Drivers Licence - essential
When & how do we get started?
- We are looking for the ideal candidate to start ASAP
- Please submit your CV